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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation, W912QG-23-Q-0025 is issued as a request for quotes (RFQ) in accordance with FAR Parts 12 & 13 by the United States Property and Fiscal Office for South Carolina, 9 National Guard Road, Columbia, S.C., 29201. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2023-02 dated 16 March 2023. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://acquisition.gov/

This requirement is available for FULL and OPEN COMPETITION.

The applicable North American Industry Classification System (NAICS) code for this acquisition is 721110 with a size standard of $40 million. The Yellow Ribbon Family Program for the South Carolina Army National Guard needs hotel and meeting space accommodations for a Yellow Ribbon Event being held 19-21 May 2023. This location must be a full-service hotel located within North Charleston, SC zip code 29418. Restaurants or catering services must be available on the premise.

Award will be made only to a responsible contractor whose quote, in the opinion of the Government, is the best value considering price and quality of facilities, services, and meals provided pursuant to the requirements detailed in the Performance Work Statement. The hotel must be located within North Charleston, SC zip code 29418.

Evaluations will be made in accordance with FAR subpart 13.106-2 and the criteria contained in FAR Provision 52.212-2, as shown in the attachment and summarized in the above paragraph. Award will be made to the best value offer, at the Contracting Officer’s discretion, whose quote conforms to all the solicitation requirements, attachments, and performance work statement (PWS) requirements (SEE ATTACHMENT). A site visit to the hotel may be required prior to award. The Place of Performance will be the hotel provided in the selected offer.

Vendor is required to identify the number and types of rooms in their quotes if they are not broken down into double size bedrooms, king size bedrooms, queen size bedrooms or two queen size bedrooms on the line items. All sleeping rooms and meals must be at or below the Government's per diem rates located at https://www.gsa.gov/travel/plan-book/per-diem-rates.

The quantities listed are ESTIMATES ONLY. No more than the requested quantities will be required; should less quantities be required due to registration numbers for the event, the vendor shall invoice ONLY FOR QUANTITIES USED. Final counts shall be given to the vendor NO LATER THAN May 18, 2023, at 5:00 PM EST.

SUBMISSION GUIDELINES:

(1) Offerors shall read this solicitation, and all Provisions and Clauses thoroughly prior to submitting a quote and before requesting additional information.

(2) Offerors are highly encouraged to check System for Award Management (SAM) (https://sam.gov/content/home) daily for any amendments that may be made to the original solicitation posting.

(3) IAW FAR 4.1102(a), all offerors shall be registered in SAM at time an offer or quotation is submitted, or quote cannot be considered by the Government.

(4) The solicitation closing date is 21 April 2023 at 2:00 p.m. (EST).

(5) DO NOT upload quotes to SAM send them directly to the Point of Contact (POC) Jonathan Bailey at jonathan.h.bailey.civ@army.mil

(6) Offerors shall submit any requests for additional information by email to jonathan.h.bailey.civ@army.mil, no later than (NLT) 14 April 2023, 9:00 a.m. (EST), (questions or inquiries received by telephone will not be addressed). Information requested after this date will not be considered. All questions will be reposted to SAM for all to see that are of importance to all potential offerors. Any RFI’s received after this date & time are late and will not be considered.

(7) Quotes shall be submitted under company letterhead, with CAGE code, Unique Entity ID, FTID, Company Name, Address, POC and the solicitation number.

(8) Offerors shall submit FFP price and discount terms (quote FOB Destination) for CLINs listed below.

(9) Prior to award, the offeror shall have an active registration in SAM with no exclusions.

(10) Offerors shall have electronic funds transfer (EFT) capability. Offerors shall be actively registered with Procurement Integrated Enterprise Environment (PIEE) (https://piee.eb.mil/) to submit invoices into Wide Area Workflow (WAWF) for payment by the Government.

For quoting this event, be sure to follow the Contract Line-Item Structure listed below. Remember that the Government is a tax exempt organization, and we are not able to pay service fees or gratuities.

Requirements:

Line Item 0001: Hotel Rooms

Quantity: 95 (30 Friday / 65 Saturday)

Unit of issue: Each

Unit Price: $ _______

Line Item Total: _______

Line Item 0002: Destination Fee (if applicable)

Quantity: 95 Rooms (30 Friday / 65 Saturday)

Unit of issue: Each

Unit Price: $ _______

Line Item Total: _______

Line Item 0003: General Session Room/Break out rooms

Quantity: 1 (2 Days, Saturday / Sunday)

Unit of issue: Each

Unit Price: $ _______

Line-Item Total: _______

Line Item 0004: Adult Lunch

Quantity: 280 (Saturday)

Unit of issue: Each

Unit Price: $ _______

Line Item Total: _______

Line Item 0005: Exhibitor Tables

Quantity: 15 (Saturday)

Unit of issue: Each

Unit Price: $ _______

Line-Item Total: _______

Line Item 0006: AV Package (Wireless/Wired Mics, 8’x8’ Riser, Screen w/spt package,

internet, stage)

Quantity: 1 (Saturday)

Unit of issue: Each

Unit Price: $ _______

Line-Item Total: _______

Line Item 0007: Parking

Quantity: 255 (128 Saturday / 127 Sunday)

Unit of issue: Each

Unit Price: $ _______

Line-Item Total: _______

Line Item 0008: Breakfast Coupons

Quantity: 190 (60 Saturday / 130 Sunday)

Unit of issue: Each

Unit Price: $ _______

Line Item Total: _______

Grand Total CLINs 0001-0008: ________________

Attachments/Links