South Carolina Bids > Bid Detail

Francis Marion University seeks to sole source the procurement of application subscription services programs that include eDeposits, uStores, uPay, Admissions Pros, & Handshake.

Agency: State of South Carolina - State Fiscal Accountability Authority(SFAA)
Level of Government: State & Local
Category:
  • D - Automatic Data Processing and Telecommunication Services
  • R - Professional, Administrative and Management Support Services
Opps ID: NBD16009489619427235
Posted Date: May 24, 2023
Due Date:
Source: https://scbo.sc.gov/online-edi...
Notice Of Intent To Sole Source By:
Francis Marion University
Vendor Name:
TouchNet
Contract Amount:
161227.80
Notice Publish Date:
May 24, 2023
Agency Procurement Manager:
Jennifer D Hester
Email:
Telephone:
843.661.1160
The Agency hereby provides notice that it intends to enter into a sole source contract per S.C. Code Ann. §11-35-1560 with Vendor for the following supplies, services, information technology, or construction:

Francis Marion University seeks to sole source the procurement of application subscription services programs that include eDeposits, uStores, uPay, Admissions Pros, & Handshake.

Francis Marion University utilizes the Ellucian Colleague Enterprise Requirements Planning Software, including use of Payment Client Software through Ellucian. The expectation for the term of use of the Ellucian Colleague ERP system is indefinite; there is no anticipated time in the foreseeable future in which we would be moving from this ERP system to another system.

eDeposits, Marketplace uStores, & Marketplace uPay - The University seeks to continue to utilize Ellucian for as much of its needs as possible including accepting payments from students. TouchNet provides a “student marketplace,” which allows students to conduct eCommerce with the University 24 hours per day, seven days per week. Touchnet’s Application Subscription Services Program will allow for an electronic student marketplace and provides for encryption to current and new hardware devices for the security of the student and the University. The PCI requirements and certification practices for TouchNet provide the only viable compatible option for a payment system to work in tandem with our ERP software.

Admissions Pros - Francis Marion University utilizes the Touchnet payment system for students campus wide and was purchased via State Contract from Heartland Campus Solutions. This system works for many forms of payment, including but not limited to individual payments unrelated to student fees. The University handles several services for which payments from students or other entities is required, one of which is Admissions Pro (a customer-relationship management software). Francis Marion University completed RFP 2333 – Provide CRM for Office of Admissions in 2020 with Admissions Pro as the winning/awarded vendor. Updated software support and assurance is a priority for the University to continue to utilize the automated photo submission system without having issues related to out of date software. Furthermore, purchasing various service-oriented payment systems would not be productive or conducive for the University, its faculty/staff, and students alike as it would require maintenance and training on several different payment systems.

Handshake - The University handles several services for which payments from students or other entities is required, one of which is Handshake (career services software). Updated software support and assurance is a priority for the University to continue to utilize the automated photo submission system without having issues related to out of date software, and further, purchasing various service oriented payment systems would not be productive for the University as it would have to maintain several different payment systems.

As the TouchNet system already exists at the University and is both compatible and integrated with the University’s ERP system, TouchNet is the sole source for the University’s Payment Center needs through the various subscriptions detailed above.

Agency's justification for a sole source procurement may be viewed or immediately obtained at:
Jennifer D Hester - jdhester@fmarion.edu
PROTESTS:
Any actual or prospective bidder, offeror, contractor, or subcontractor aggrieved in connection with the intended award or award of this sole source contract, shall notify the appropriate chief Procurement officer in writing of its intent to protest within five (5) business days of the date this notice is posted. Any actual or prospective bidder, offeror, contractor, or subcontractor who is aggrieved in connection with the intended award or award of this sole source contract and has timely notified the appropriate chief procurement officer of its intent to protest, may protest to the appropriate chief procurement officer in the manner set forth below within fifteen days of the date this notice is posted; except that a matter that could have been raised as a protest of the solicitation may not be raised as a protest of the award or intended award of a contract.
A protest must be in writing, filed with the appropriate chief procurement officer, and set forth the grounds of the protest and the relief requested with enough particularity to give notice of the issues to be decided. The protest must be received by the appropriate chief procurement officer within the time provided above. Days are calculated as provided in S.C. Code Ann. §11-35-310(13).
Any notice of intent to protest and protest must be addressed to the chief procurement officer:
Materials Management Officer
(a) by email to:
(b) by post or hand delivery to:
1201 Main Street, Suite 600, Columbia, SC 29201

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