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This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR 12.603 Streamlined solicitation for commercial products or commercial services, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

The solicitation number is 12405B23Q0088 and is issued as a request for quotation (RFQ). This requirement is a 100% Small Business Set-Aside. The associated NAICS Code is 561720 Janitorial Services, and the Small Business Size Standard is $19.5 million. This solicitation document incorporates those provisions and clauses in effect through Federal Acquisition Circular 2023-01.

Description of Work:

The U.S. Department of Agriculture (USDA), Agriculture Research Service (ARS), U.S. Vegetable Research Laboratory (USVRL), Charleston, South Carolina requires janitorial cleaning services/6 months for onsite restrooms and facilities in Charleston, SC. The contractor shall perform janitorial cleaning services in all designated spaces including halls, bathrooms, break rooms, and entrances. Work to be performed as listed in detail in the attached Statement of Work (SOW).

DOCUMENTS TO BE INCLUDED IN QUOTE:

In order to be considered for award, Offerors shall respond by:

1. Fully completed and signed SF-18 Offer page referencing solicitation number; Acknowledgement of Solicitation Amendments (SF-30) if any, completing blocks 15A, B, and C of SF-30


2. Quotation on company letterhead detailing the item description, unit price per item, shipping/handling/delivery costs, and total price. Quotation must be valid for at least 60 days after receipt of quotation.


3. Completed Offeror Representations and Certification (FAR 52.204-8, 52.209-5, and 52.209-7). The representation and certification section must be completed electronically on-line at the System for Award Management (SAM) website at http://www.sam.gov/.

Contractors shall have an Active SAM.gov registration before quotation is submitted and complete the Representations in FAR 52.204-24; the Representation and Certification section should also be completed electronically in the System for Award Management (SAM) at www.beta.sam.gov.

Failure to provide the required information in the requested format may result in quotes not being considered for award.

FAR clauses 52.212-1, 52.212-2, 52.212-3, 52.212-4 and 52.212-5 (and any addenda to those clauses) are included in the attached clauses and provisions document. Additionally, other contract requirements and terms/conditions can be located in the same document.

OFFER SUBMISSION. All sources wishing to furnish a quotation shall furnish a quotation by Monday, February 13, 2023, no later than 3:00 p.m. Central Time (CT) via email to Contract Specialist, Monte Jordan @ monte.jordan@usda.gov. No late quotations will be accepted.

Only Email submissions of quotations will be accepted.

QUESTIONS. All questions pertaining to this solicitation must contain reference to the solicitation number and must be submitted, in writing only via e-mail to monte.jordan@usda.gov no later than February 8, 2023, by 12:00 p.m. Central Time (CT). No telephone inquiries will be accepted.

Any amendment and documents related to this procurement will be available electronically at the Government Point of Entry (beta.sam.gov).

AMENDMENT 0002 ISSUED TO PROVIDE ANSWERS TO ADDITIONAL QUESTIONS SUBMITTED BY INTERESTED CONTRACTORS.

Q4. Will all paper products & soap be provided by the government?

A4. All cleaning products will be provided.

Q5. Will space be provided for supplies & equipment?

A5. Cleaning supplies are currently in a janitorial closet/space.

Q6. I want to clarify Cleaning Must take place only two days a week?

A6. 2 days a week for this contract.

Q7. Has this been awarded previously? If so, what was the solicitation number and the amount of the award? After the 6 months, will there still be a need for services or will this be a 6-month contract indefinitely?

A7. We are currently trying to back-fill this vacant, full-time (permanent) position due to the retirement of the last custodian. In the meantime, we are seeking a temporary contract.

Q8. What day and time is available next week for a site visit?

A8. Site Visit by appointment only! Schedule: Tuesday/Wednesday/Friday 8am-10am, Robert Simmons, (843)906-0333, robert.simmons@usda.gov.

Q9. Who is the current incumbent? What is the amount of the current contract?

A9. We are currently trying to back-fill this vacant, full-time (permanent) position due to the retirement of the last custodian. In the meantime, we are seeking a temporary contract.

AMENDMENT 0001 ISSUED TO PROVIDE ANSWERS TO QUESTIONS SUBMITTED BY INTERESTED CONTRACTORS:

Q1. Good morning, just wanted to clarify if there is a site visit for this solicitation or is there a POC to schedule one?

A1. Contact for Charleston, SC location for solicitation 12405B23Q0088.

Robert Simmons, (843)402-5319, robert.simmons@usda.gov

Q2. Will there be a site visit held?

A2. Site visit, by appointment only!

Schedule: Robert Simmons (843)906-0333

Tuesday/Wednesday/Friday 8am - 10am

Q3. What are the sqft of the areas that needs cleaning?

A3. 4 female restrooms 10’ x 19’/each (2 stall/2 urinals/ 3 sinks)

4 male restrooms 10’ x 19’/each (3-4 stalls/3 sinks)

1 restroom 6’ x 6’ (1 urinal/1 toilet/1 sink)

Attachments/Links