PROJECT TITLE : Sound Services for North Charleston Cultural Arts Events

PURPOSE : The City of North Charleston is seeking qualified, experienced, and licensed firm(s) to provide sound services for the City of North Charleston Cultural Arts Department, in accordance with the terms, conditions, and specifications contained in this Informal Bid.

INFORMATION OR CLARIFICATION: For information concerning procedures for responding to this solicitation, contact Director of Procurement, Willie Atienza at (843) 740-5890 or email at watienza@northcharleston.org. Such contact shall be for clarification purposes only.

For information concerning technical specifications please contact Director of Procurement, Willie Atienza at (843) 740-5890 or email at watienza@northcharleston.org. Questions of a material nature must be received prior to the cut-off date specified in the solicitation. Material changes, if any, to the scope of services or bidding procedures will only be transmitted by written addendum. No variation in price or conditions shall be permitted based upon a claim of ignorance. Submission of a bid will be considered evidence that the Contractor has familiarized themselves with the nature and extent of the work, and the equipment, materials, and labor required. The entire bid response must be submitted in accordance with all specifications contained in this solicitation.

It is the sole responsibility of the Contractor to ensure that their bid is submitted electronically or reaches the City of North Charleston, Procurement Department, 3rd floor, 2500 City Hall Lane, North Charleston, SC 29406 in a sealed envelope marked on the outside with the ITB solicitation number and Contractor’s name, no later than the time and date specified in this solicitation.

ELIGIBILITY To be eligible for award of a contract in response to this solicitation, the Contractor must demonstrate that they have successfully completed services, as specified in the Technical Specifications / Scope of Services section of this solicitation, are normally and routinely engaged in performing such services, and are properly and legally licensed to perform such work. In addition, the Contractor must have no conflict of interest with regard to any other work performed by the Contractor for the City of North Charleston.

PRICING/DELIVERY: Contractor must quote a firm, fixed price for all services stated in the ITB, which includes any travel associated with coming to the City of North Charleston.

Failure to provide costs as requested in this ITB may deem your bid non-responsive.

BID DOCUMENTS: The Contractor shall examine this bid carefully. Ignorance of the requirements will not relieve the Contractor from liability and obligation under the Contract.

BID SUBMISSION REQUIREMENTS :

Bid Submission : Bids to be submitted not later than Wednesday, April 03, 2024 @ 2:00 P.M .

E-mailed or Faxed bids are acceptable and encouraged.

Submit bid by completing Bid Sheet portion of this document and other required forms and forward to the Procurement Department Attn.: Willie Atienza via email: watienza@northcharleston.org or via fax number (843) 745-1083 .

Bids may also be mailed, or hand delivered to arrive not later than the above submission time and date.

Bids are requested for services as described on the attached scope of work. All interested contractors are advised that at a minimum, the following insurance coverage is required: Commercial General Liability insurance and; Workmen's Compensation Insurance as required by applicable State or territorial law for all of his employees to be engaged in work at the site of the project and, in case of any such work sublet, the Contractor shall require the subcontractor similarly to provide Workmen's Compensation Insurance for all of his employees to be engaged in such work unless such employees are covered by the protection afforded by the Contractor's Workmen's Compensation Insurance.

Vendor is responsible for ensuring his or her bid is received on time.